Privacy Policy

Last updated: 22 July 2026

This Privacy Policy sets out the procedure for collecting, using, processing, storing, and protecting the personal data of users of the WORKIUM platform.

We respect every person's right to privacy and aim to ensure a high level of personal data protection in accordance with applicable law and modern information-security standards.

By using the WORKIUM platform, you confirm that you have read this Privacy Policy and agree to its provisions. If you do not agree with the terms of this Policy, we recommend that you stop using the platform.

Personal data controller

The controller and administrator of personal data is:

Brand: WORKIUM

Legal name: WORKIUM OÜ

Legal form: OÜ (equivalent to a private limited company)

Registration number: 17420396

Jurisdiction: Republic of Estonia, European Union

Registered address: Harju maakond, Tallinn, Kesklinna linnaosa, Kaupmehe tn 7-120, 10114, Estonia

General provisions

WORKIUM processes personal data only to the extent necessary for the operation of the platform, organisation of the employment process, provision of services, operation of the personal account area, payment of bonuses, interaction with employers and users, compliance with legal requirements, and improvement of service quality.

When processing personal data, we follow the principles of lawfulness, fairness, transparency, data minimisation, accuracy, storage limitation, confidentiality, and an appropriate level of information security.

We do not collect personal data without a defined purpose and do not use it in ways that are incompatible with this Privacy Policy.

What personal data we may process

Depending on how you use the WORKIUM platform, we may process the following categories of personal data:

first name and surname;
telephone number;
email address;
date of birth;
citizenship;
address or country of residence;
information about education, profession, work experience, skills, and language proficiency;
information about documents required for employment;
photographs, CVs, video CVs, and other materials that you voluntarily upload;
information about vacancies for which you apply;
history of interaction with the platform;
information about bonuses or other rewards received;
correspondence with the support service;
information about the device, browser, IP address, cookies, and other technical data required for the operation of the service.

The list of personal data depends on the platform functions used by the individual user.

Why we use personal data

We use personal data exclusively for the following purposes:

ensuring the operation of the platform;
creating and maintaining an account;
organising the employment process;
providing access to vacancies and other services;
facilitating interaction between users, employers, and partners;
processing support requests;
paying bonuses and other rewards;
verifying the accuracy of information;
ensuring platform security;
preventing fraud and abuse;
improving platform functionality;
conducting statistical analysis and developing the service;
complying with legal requirements.

WORKIUM does not use personal data for sale or disclosure to third parties for marketing purposes.

Legal grounds for processing personal data

WORKIUM processes personal data on the basis of:

the user's consent;
the necessity to perform an agreement or provide services;
compliance with legal requirements applicable to WORKIUM's activities;
the protection of WORKIUM's legitimate interests, provided that such processing does not infringe the user's rights and freedoms.

Who may receive personal data

Personal data may be disclosed only where necessary for the proper operation of the platform or where expressly required by law.

In particular, personal data may be disclosed to:

employers whose vacancies the user applies for;
partners involved in organising the employment process;
providers of technical infrastructure, cloud services, communication tools, or other services required for the operation of the platform;
public authorities in cases provided for by law.

All persons who gain access to personal data in connection with the provision of WORKIUM services are required to ensure an appropriate level of protection.

International transfer of personal data

Because WORKIUM operates in several countries and cooperates with international employers and partners, personal data may be processed or transferred outside the user's country of residence only to the extent necessary to provide the services.

In such cases, WORKIUM takes reasonable technical and organisational measures to ensure an appropriate level of personal data protection in accordance with legal requirements.

How long we retain personal data

WORKIUM retains personal data only for the period necessary to achieve the purposes defined in this Privacy Policy, perform contractual obligations, provide services, or comply with legal requirements.

After the retention period ends, personal data is deleted, anonymised, or no longer used in accordance with WORKIUM's internal procedures, unless otherwise required by law.

User rights

The user has the right to:

receive information about the processing of their personal data;
access their personal data;
request correction of inaccurate or outdated personal data;
withdraw consent to the processing of personal data where consent is the legal basis for processing;
request deletion of personal data in cases provided for by law;
restrict the processing of personal data in cases provided for by law;
contact the support service with any questions regarding the processing or protection of personal data.

WORKIUM reviews user requests regarding personal data within a reasonable period in accordance with legal requirements.

Automated decision-making

WORKIUM does not make legally significant decisions about users solely by automated means without human involvement.

If automated algorithms are used when providing particular platform functions to process information or match vacancies, final decisions concerning the provision of services or interaction with users are not based exclusively on automated processing of personal data.

Account security

The user is responsible for keeping their account login details confidential and undertakes not to disclose them to third parties.

If unauthorised access to the account is suspected, we recommend changing the password immediately and notifying WORKIUM support.

Personal data protection

WORKIUM applies a range of technical, organisational, and administrative measures to protect personal data against accidental or unlawful destruction, loss, alteration, unauthorised access, disclosure, or other unlawful processing.

More information about the measures we use to protect personal data is available on the separate «Personal Data Protection» page.

Use of cookies

To ensure stable operation of the platform, improve user experience, analyse service performance, and increase security, WORKIUM uses cookies and other similar technologies.

Detailed information about the types of cookies, their purposes, and ways to manage them is provided in the separate «Cookies Policy».

Links to third-party resources

The WORKIUM platform may contain links to third-party websites, services, or other information resources.

WORKIUM does not control the activities of such resources and is not responsible for their content, personal data processing practices, or privacy policies.

We recommend reviewing the terms of use and privacy policies of each third-party resource separately.

Technical logs

To ensure stable operation of the platform, improve information security, identify technical malfunctions, and prevent fraud, WORKIUM may automatically collect technical logs.

Such data may include the IP address, browser type, operating system, device information, date and time of the visit, error logs, technical connection parameters, and other information required for the proper operation of the platform.

Use of the platform by minors

The WORKIUM platform is intended for persons who have the right to work under the laws of the country in which employment is planned.

If the law requires the consent of parents or legal representatives, the user confirms that such consent has been obtained.

Changes to the Privacy Policy

WORKIUM may periodically update or amend this Privacy Policy due to changes in legislation, development of the platform, introduction of new functions, or changes in the processing of personal data.

A new version of the Privacy Policy takes effect from the moment it is published on the platform unless otherwise stated in the document itself.

We recommend that users review this page periodically to stay informed about the current version of the Policy.

Contact information

If you have questions regarding this Privacy Policy or the processing of personal data, you may contact WORKIUM through the «Contacts» page or by another method listed on the platform.

We aim to review all user requests promptly and provide the necessary explanations regarding the processing of personal data.